ADP Bylaws - Article VIII

ARTICLE VIII
MEETINGS

SECTION 1. Meetings. The State Committee and the Executive Committee shall meet on the call of the Chair or in accordance with any resolution adopted by it. The Chair shall call a meeting within twenty (20) days of the date designated by any petition filed with the Secretary and signed by ten (10) percent of the total membership of the body whose meeting is sought, as long as such petition is signed by members of at least three (3) counties. The State Committee shall meet at least once each quarter.

SECTION 2. Written Notice. Proper notice shall be given of the date, time, and place by mail to each member at his or her address as shown on the records of the State Committee by first class mail at least ten (10) days prior to a meeting or by bulk mail at least seventeen (17) days before the meeting.

SECTION 3. Quorum. A quorum of members of the body that is meeting shall consist of at least forty (40) percent of the membership, provided that notice has been given in accordance with Section 2 of this Article. Proxies will be counted as members present. A quorum shall be present for all voting.

SECTION 4. Voting. Voting within the State Committee, the Executive Committee or any of their sub-committees shall be on an individual basis and may be actual roll call vote, by county, by division of the body in commonly accepted manner, or by voice vote, as may be appropriate. No slate or title identification shall be made on any ballot or in balloting.

SECTION 5. Debate. No delegates or members shall speak longer than five (5) minutes at one time, except as provided in the order of the day or by a vote of the majority of members present.

SECTION 6. Proxy Attendance. Members of the State or Executive Committees meeting pursuant to these bylaws may vote by proxy, in which event the following regulations apply:
a) Each Proxy shall be given to a precinct committeeperson residing in the County where the member resides, except any member residing in a Legislative District lying wholly within a single county shall give his or her proxy to another qualified precinct committeeperson residing within such district.
b) Each proxy shall be attested by a notary or by two witnesses.
c) Each proxy shall state a specific meeting for which it is given and shall be valid only for that meeting.
d) Each proxy shall be dated as of the date it is given and shall be valid only if executed within twenty days.
e) There shall be no limit to the number of proxies an individual can hold unless the State or Executive Committee meeting is held in the county of residence of a committeeperson, then that committeeperson shall carry no more than three (3) proxies.
f) Proxy voting in the matter of delegate selection for the national convention or any meeting covered by separate rules such as delegate Selection will be covered by those rules.
g) Proxy Attendance: Any member who has been present at a State or Executive Committee meeting held pursuant to these bylaws, may, upon leaving the meeting, give his/her proxy in accordance with subsection a); however, if no other qualified precinct committeeperson of the county where the member resides will be present after the departure of the member, the member may give his/her proxy to the State Chair to be voted in accordance with written instructions the member shall put on the proxy form, or, in the absence of such written instructions, to be voted at the discretion of the State Chair.
h) All proxies must be voted in accordance with written instructions the member includes on the proxy form. Failure to do so will invalidate the proxy. Proxy voting is not permitted at any other committee meeting pursuant to these bylaws.

SECTION 7. Agenda. The Chair shall prepare the agenda for each meeting; such agenda must provide adequate opportunity each meeting for any member of that body to present new business.

SECTION 8. Open Meetings. All meetings of the State Committee and its subcommittees shall be open meetings.

SECTION 9. Parliamentary Procedure.
a) The State Chairman may appoint a Parliamentarian who shall serve without a vote by reason of such office. Should the Parliamentarian be absent at any meeting at which his/her services are required, the State Chairman may appoint another to act for any such meeting.
b) All meetings of the Party shall be conducted under Robert’s Rules of Order, Newly Revised, most current edition.

SECTION 10. Proposed Resolutions. A member proposing a resolution shall, whenever possible, submit in writing a copy of the proposed resolution thirty (30) days prior to the meeting, for the purpose of permitting a copy of the proposed resolution to be transmitted to all members along with the call to the meeting. Nothing in this section shall be construed as to limit the ability of any member to submit a resolution less than thirty (30) days prior to a meeting. Any member submitting a resolution less than thirty (30) days prior to a meeting, shall provide sufficient copies of said resolution to be distributed to every member present.